Reconcile the sale before the payout
A processor deposits a net amount after fees, refunds or adjustments. We retain the gross sales report and settlement detail, then match the actual deposit. Sales tax collected is tracked separately from revenue, and a chargeback stays identifiable until its outcome is known.
For sellers with several channels, stock transfers and returns use a common item reference. A product returned through the shop after an online purchase should not create both a refund and an unrelated inventory gain. Destination and supply details also matter when sales cross provincial borders.
A practical refund example
An illustrative retailer has $8,400 of customer charges in a settlement, $630 of refunds and $210 of processor fees. A $7,560 payout follows before any other adjustments. The settlement file preserves each component, including its original tax details, rather than treating the bank deposit as $7,560 of sales.
Give purchasing decisions useful support
We review stock that is slow to move, purchase commitments and supplier credits. Reports distinguish sales growth from cash tied up in inventory. A location change or new sales activity also receives a separate administrative checklist, with City requirements checked against the actual premises and proposed operation.
Questions about this work
Can you combine shop and online records?
Yes. We agree which system is authoritative for sales, inventory and payments, then reconcile the connections so transactions are not imported twice.
Does a marketplace handle every tax obligation?
Not necessarily. We review the platform reports and the seller’s own obligations for each channel rather than assuming all taxes have been settled.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review