Map the transaction before automating it
An input supplier’s order system may create the sale while a payment processor records cash. We identify which source produces each entry and how the totals reconcile. Two successful imports can still record the same sale twice.
The review can include opening balances, accounts, customers, suppliers, tax codes and bank rules. Available features and integrations are checked for the actual subscription rather than assumed from the product name.
Test an exception as well as a normal sale
A customer advance, supplier credit and internal transfer are useful checks. We trace them through the file and compare the result with the intended accounting treatment. Unusual transactions need a review path instead of being forced into the most common category.
Illustrative example: a trade customer pays several invoices
A Saskatoon parts supplier receives a combined payment with remittance details. Applying it to the existing invoices leaves the correct customer balance. Recording the deposit as another sale would overstate turnover while leaving the original invoices apparently unpaid.
After the setup review, we test a small group of complete transaction paths: a supplier bill and payment, a customer invoice and receipt, and an adjustment such as a refund. The goal is to confirm that the connected records reconcile from source document to report before repeating the routine across the full monthly volume.
Questions about this work
Must we buy a different subscription?
Not necessarily. We first identify the reporting need and assess what the current edition can support.
Can you work with our current connected apps?
We review how the existing apps pass sales, payments and expenses into QuickBooks, then reconcile those connections before recommending changes.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review